The Neutrino Factory and Muon Collider Collaboration Charter

Goal

The goals of this organization (referred to hereafter as the MUON Collaboration) are to study and develop the theoretical tools and the software simulation tools, and to carry out R&D on the unique hardware, required for the design of neutrino factories and muon colliders. An important part of the program will be extensive experimental activities to verify the theoretical and simulation predictions and to gather the necessary data for designing a future facility.

Executive Board

The Executive Board will consist of the Spokesperson, two members from each of the three sponsoring laboratories (BNL, FNAL, and LBNL), and at least three members from university collaborators. The Spokesperson is the Chairperson of the Executive Board. The Board may add other members. Present membership is listed in Table 1.

The Executive Board will be the ultimate authority for formulating policy for the MUON Collaboration. The Executive Board will operate by consensus and will not make detailed technical decisions.

The Board will appoint a Secretary who will keep minutes of the Board meetings and maintain a list of members and their e-mail addresses. This list will be used for determining author lists and for publicly identifying the MUON Collaboration members. The list will be available through the MUON Collaboration web page.

In addition to the duties set forth above, the Executive Board will:

1. Ratify the proposals for all R&D activities and identify those that are major R&D programs
2. Designate an Organizer for each major experiment or R&D program; the Organizer may be changed by the Board as necessary. The personnel and organization of these R&D programs will be established in consultation with the Organizer, the Spokesperson, the Project Manager, and, for national laboratory R&D programs, the MCOG representative from that laboratory.
3. Approve time, place, and general guidelines for the agenda of any meetings or workshops that are under the sponsorship of the MUON Collaboration. It is assumed that the various subgroups will continue to organize their own meetings as necessary.
4. Define the conditions for membership in the MUON Collaboration, and modify those requirements as necessary. Presently, individual members of the MUON Collaboration must devote 10 percent or more of their time toward work relevant to a neutrino factory or muon collider.

Spokesperson

The Spokesperson will chair the Executive Board and the Technical Board. He/she, together with the Project Manager, will be responsible for preparing any external reviews of the technical progress of the MUON Collaboration or its various experimental programs. The Spokesperson will exercise policy as set by the Executive Board and will be the primary interface for policy and planning with the Muon Collider Oversight Group (MCOG), with the funding agencies, and with the news media. The Spokesperson will be selected by vote of the MUON Collaboration from a list of one or more candidates that will be provided by a Nominating Committee whose Chairperson and members are appointed by the Executive Board. The current Spokesperson will be an ex-officio member of the Nominating Committee. Any member of the MUON Collaboration may submit names for consideration by this committee. The Nominating Committee will ascertain the availability of the candidates and their qualifications, and in addition will seek advice from member laboratory directors and the funding agencies about those candidates being considered. The final list will be forwarded to the Executive Board for approval in November. The Nominating Committee will then prepare and carry out balloting by e-mail and announce the results by the first week of January. The term of office for the Spokesperson will be three years and will start the first of July following the election.

Associate Spokespersons

The Associate Spokespersons will assist the Spokesperson in communicating with the sponsoring laboratories, but will not have any line responsibility. There will be one Associate Spokesperson from each of the sponsoring laboratories. However, if the Spokesperson is from a sponsoring laboratory, there will be no Associate Spokesperson from that institution. The Spokesperson will appoint the Associates after consulting with MCOG, the MUON Collaboration members from that laboratory, and its directorate. Terms of the Associates will run with that of the Spokesperson.

Technical Board

The Technical Board will be appointed by the Spokesperson and will consist of the Organizers of the major R&D programs designated by the Executive Board and any additional individuals of the Spokesperson's choosing. Terms of appointment will run with that of the Spokesperson. The Project Manager will be an ex-officio member of the Technical Board. The function of this group will be to monitor and guide the technical aspects of the R&D programs and to advise the Executive Board on the progress of the R&D. In addition, all new proposals for R&D or machine studies that require MUON Collaboration resources will be reviewed by this Board, and its conclusions passed on to the Executive Board and the Project Manager.

R&D Programs

R&D programs may vary in size from a single person effort up to major experimental programs at the national laboratories. In all cases where funding is required to carry out the program, the person in charge will prepare a written proposal that defines the goals, the resources required, the participants and a schedule with milestones. A draft MOU prepared in collaboration with any participating institution will also be included in the proposal package. The Spokesperson and the Project Manager will be consulted during the preparation of the proposal, before it is submitted to the Technical Board for review. If approved, it will be passed to the Executive Board for ratification. The Spokesperson and the Project Manager are responsible for completing any necessary negotiations with the host laboratories and funding agencies.

Changes

The Executive Board, with the concurrence of MCOG, may change this Charter at any time as necessary for the proper and efficient functioning of the MUON Collaboration.